AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |
Back to Blog
Todoist tips and tricks 202211/25/2023 ![]() ![]() I have gone all-in to Todoist environment with my productivity life so if something would happen to Todoist I'd be done for. Honestly, I think just having the labels for the two senior people you work with might be enough. I found that the detail I put in the task itself was enough organization for me to know how to prioritize. However, I use another app for work and most of my tasks are just in one big project. Like you, I don't actually work out of the project, I just plan from there. I use Todoist for my personal life, so the projects help me review different aspects of my life and what's going on. Regarding projects, if you feel like that level of organization isn't really helping you, maybe consider reducing or eliminating the number of projects. (Along these lines, you may want to consider ditching the frog label for just putting your "eat the frog" task at the time of your list that's what I do.) This enables me to leverage both the Today and Upcoming views for planning my time in the short-term while still being able to move tasks around within those days. And obviously if that task is very urgent then I just sit on it and move other tasks around to make room. I'll mark the subtask complete and move the parent task's due date to the next available time assuming I can't work on it more. ![]() When it's time to work on it, let's say I do one of the subtasks. If I have a big analysis or project to coordinate with subtasks and such that will take longer than a day to complete, I'll schedule it for the next closest day I can if not that day.If I have a weekly report to send, I will set a recurring task for the day I can do it, especially if I know it's something that can be done in one sitting.The difference being that tasks aren't getting pushed out to when they happen to be due, but to the next available day I have based on its timeline and that of my other tasks. This may not work if you have strict due dates for your tasks that you need to record somewhere, but I use the the due dates to organize tasks by when I want to do them and not when they need to be done by. What am I doing wrong here? I feel like I need to figure out a more solid way to handle priority levels, scheduling, and projects, and would welcome any advice! So I briefly tried making a “This Week” project and making subheading for “today”and “later” but that felt kind of like reinventing the wheel. I made a filter for “Today’s List” which is P1 (today & overdue) and but I’d love to be able to drag them around so I can work from top down, and see everything just once. The Today view is ok but I think I’d prefer not assigning a strict due date for things because I’m finding that when I don’t get to something on the scheduled day I feel guilty that’s it’s overdue and don’t reschedule it. What I really feel like I need is a place to go where I can look at everything I need to do today and rearrange the tasks in the order I want to do them. I’m trying to use priority labels so that things that should be done today/ASAP are P1, things for tomorrow are P2. I feel like things get kind of hidden in those project folders since I’m not always looking there. I’m putting my projects under “projects” and putting tasks that correspond under them, but I usually work by task, not by project since I have multiple projects going on at once along with other tasks and everything has different urgency, so I’m not usually using that project section as much. I also have a label for things “in progress” and “frog” because I’m doing “eat the frog”/knocking out my most important task out first thing in the morning. Right now I have labels for the two people I assist and myself which helps me because if I have a catch up call with them I can just click on their name and see everything at once. I assist two senior people at the company but also need to block off time to pursue my own projects. My work is a mix of one-off tasks, tasks that require a few steps/follow up, and bigger projects. I feel like what I really need is to just explain my workload and see if someone can tell me how to structure my dashboard accordingly. I keep changing strategies and adding integrations and I’m sure just making it more complicated than it needs to be. I’ve been reading the articles on the site but I feel like my brain just starts breaking trying to figure out how I should actually apply it to my work. I’m horrible about letting things slip through the cracks and it’s really affecting my job performance so I feel like figuring this out is my last hope. Hi! I’m new to todoist I feel like it could be so helpful for me, but I have ADHD and am struggling to find the best way to structure it to help me stay organized and see everything at once. ![]()
0 Comments
Read More
Leave a Reply. |